Rules and procedures
Article 1
DCI – Data Centers in Iceland, operates within SI – the Federation of Icelandic Industries as an association representing the interests of data centers in Iceland
Article 2
The aim of DCI is to advocate for the interests and policy of data centers.
Article 3
In order to become a member of DCI, companies have to be operators of data center facilities in Iceland which market and sell to the international market, or develop, market, and sell internationally a data center service which has at its core computer servers which reside in an Icelandic data center.
It is also required that companies are members of SI. Interested companies need to file an application for membership which the board of DCI will decide on.
Article 4
The board of DCI consists of a chairman and two other board members. The chairman is elected separately for one year; other members for a period of two years, so no more than two board members will leave the board at the same time. Board members can be re-elected but they shall not hold their seat for more than six years at a time.
The companies reserve the right to appoint the board member.
Article 5
The chairman will convene board meetings as often as needed and in consultation with the DCI contact person within SI. The chairman, however, shall also convene board meetings if requested by other board members. Each member of DCI, that does not have a representative in the board of DCI, has the right to appoint a board observer on its behalf who is permitted to attend and participate in meetings of the board of DCI. Board observers do not have voting rights on any board matters.
Article 6
DCI members assembly shall be held often as necessary, though at least twice a year, including the Annual General Meeting. Invitations shall be sent to members in writing, either by mail or email.
Article 7
The Annual General Meeting (AGM) shall be held annually before the end of November. AGM is the highest authority of DCI. Members shall be invited in writing, either by mail or email with at least 15 days' notice. Voting rights are reserved to those companies sending a representative to the AGM. Proposals for debate need to be sent to the board at least 7 days prior to the AGM. These proposals shall then be sent to members with at least 5 days' notice.
Article 8
Agenda for Annual General Meeting:
1. Appointment of the Chair of the meeting
2. Appointment of the Secretary of the meeting
3. Presentation of the board's Annual Report and of suggestions for next year's
priorities
4. Amendments to the Rules and Procedures, if applicable
5. Election of board members:
a) chairman for one year
b) one board member for two years
6. Announcement of election results
Article 9
Decisions at the AGM require a simple majority vote. At DCI´s meeting, all members shall have equal voting rights, i.e. every member company has one vote.
Article 10
An additional Annual General Meeting can be convened if 2/3 of members put forward such a request. The meeting shall in that case be held no later than 30 days after the board receives this request.
Article 11
The board shall decide on the division of tasks during their first board meeting following the AGM, no later than 14 days after the AGM.
Article 12
The AGM can take decisions on changes of these Rules and Procedures, if at least half of the members attend the meeting and a change is approved by 2/3 of attendees.
Article 13
Approved at the founding meeting for DCI within SI, 2 nd of March 2012.
Samtök gagnavera - Data Centers Iceland - voru stofnuð 2. mars 2012 og starfa sem starfsgreinahópur innan Samtaka iðnaðarins. Hlutverk DCI er að vinna að stefnu og hagsmunum rekstraraðila gagnavera á Íslandi. Þetta eru samtök fyrirtækja sem starfrækja gagnaver á Íslandi og vinna á alþjóðlegum mörkuðum.
